The Schedule

Applications open May 28

Prospective players fill out an application to play the game.

Applications closed June 11

Waitlist applications still open; will be open indefinitely

Safety & casting distance check June 12-19

A list of applicants will be emailed to all prospective players, with instructions to note if they have a safety concern regarding another player, or if they have strong preferences around casting distance:

• Cannot be at the same event as a particular player

• Would prefer to be cast with minimal connections to a particular player's character

• Would like more connections with a particular player's character

Safety & casting distance check closed June 19

Applicants can continue to respond to the safety & casting distance check, but it may be too late for their preferences to be taken into account after this date.

Player list & waitlist notifications

Applicants are notified if they have been accepted as a player or if they are on the waitlist. List of players is sent to players.

First installment due

First ticket installment of $125 is due (nonrefundable deposit).

Preliminary casting

Characters are assigned; cast list is sent out to players.

Second installment due

Second ticket installment of $250 is due (or 1/2 of the remaining subsidized ticket price).

Final installment due

$250 remainder of ticket installment due (or the remainder of subsidized ticket price).

Full character sheets sent

Full character sheets will be sent as soon as post-2026-game revisions are finalized. Updates on dates and progress will be sent out as they become more clear. 

Remote NPC casting Feb 20, 2027

Deadline for casting remote NPCs. If players have not submitted their own casting for their characters' remote NPCs by this point, the roles will be filled by staff-assigned NPCs. 

Arrival and check-in

Arrive on site to check in and unload belongings. 

Welcome

Brief welcome and introductions.

Safety, Calibration, and Mechanics Overview

In smaller groups, review the safety and calibration mechanics of the larp. 

Mechanics & Culture Workshops

In smaller groups, rotate between three workshops, one hour each: 

• Intimacy workshop: Cultivate awareness of your own boundaries and limits, practice communicating those limits, and negotiate intimate scenes. Learn and practice the Spiced Sensuality intimacy mechanic.

• Combat workshop: Cultivate awareness of your own boundaries and limits, practice communicating those limits, and negotiate aggressive scenes. Learn and practice the Dueling mechanic.

• Culture workshop: Explore the Arthurian setting and the cultural norms of your character's past life. Learn and practice the Remember When mechanic.

Dinner

Dietary restrictions and allergies accommodated to the best of the venue's ability.

Culture, Faction, and Relationship Workshops

Workshops to establish relationships and norms within character groups and cultures.

Begin roleplay – Modern characters

Modern characters arrive on site.

During this time, your past life as an Arthurian character is dormant. The Perspective, Modern Life, and Modern Connections sections of your character sheet are most relevant at this stage. 

Welcome and introductions

In-game introductions from Brocéliande (Melora Grivas / Ganieda, Emrys Ambrose / Merlin, Branwen Prior / Pellas, and Vivienne / the Lady of the Lake).

Game off 

Brocéliande requests that all research participants go to bed. Game off for the night, off-game social time.

Quiet hours

Please go to sleep. If you choose to stay awake for longer, then keep it quiet so as not to disturb other players who are trying to rest. 

Breakfast

Out-of-character in the cafeteria.

Announcements, check-in, calibration

Brief out-of-character check-in and calibration.

Dreams and mingling

Characters awaken from vivid dreams and interact before the first group meditation of the "sleep study".

Memory renewal ritual

The hosts conduct the opening ritual for the gathering in small groups. During the prompted meditation time, your character's Arthurian past life memories return in full.

Past lives collide

From this point on, your past life as an Arthurian character is awake, active, and at the forefront of your consciousness. 

You can play it as 95% Arthurian self, 5% modern self but still aware that you're in the modern era – or you can play it as 10% Arthurian/90% modern but with access to Arthurian memories – or 50/50, equal parts each – or fluctuating between the two – or any combination thereof.

Lunch

In the cafeteria. Player choice if out-of-character or soft roleplay. Please be considerate of the venue's other guests who may be at the cafeteria.

Dueling & Spiced Sensuality available

The Dueling Ring, Spiced Sensuality table, and Crystal Cave are open for use.

Cauldron of Memory ritual

The Cauldron of Memory needs to be attuned and recharged to function properly. Optionally assist the Lady of the Lake, Vivienne, with a ritual to get it working again.

Dinner

Out-of-character at the cafeteria.

Dueling Ring closed, Cauldron & Cave open

The Dueling Ring is closed for the night.

The Cauldron of Memory and the Crystal Cave are still open for use.

Game off

Roleplay ends for the night. Go to bed, or gather for some out-of-game hangout time.

Breakfast

Out-of-character in the cafeteria.

Announcements, check-in, calibration

Out-of-character check-in and calibration for the final day of roleplay.

Announcements and Past Incarnation Vault

Your hosts have (in-character) announcements to make, and the floor is then opened for any announcements from player characters.

Vivienne, Merlin, and Ganieda pass out any belongings that were placed in the Lake's storage by everyone's past incarnations. An opportunity to change into medieval clothing if desired (optional, if you brought a medieval-ish outfit). 

Processing and deliberation

The Dueling Ring, Cauldron of Memory, Spiced Sensuality table, and Crystal Cave are open for use.

Lunch

In the cafeteria. Player choice if out-of-character or soft roleplay. Please be considerate of the venue's other guests who may be at the cafeteria.

Tea & Toasts

Afternoon tea as a group. A good time for toasts and speeches.

Alt: This may be changed to a meal time depending on logistics.

Ritual preparation

An opportunity for any final questions, deliberations, or changes.

Dinner

In the cafeteria. Player choice if out-of-character or soft roleplay. Please be considerate of the venue's other guests who may be at the cafeteria.

Rite of renewal and parting

Characters are seated in a circle in the Great Hall. They will be invited to come up at a time and order of their choosing, to finalize their choice of Remembering or Forgetting. 

Game off

The larp ends with the closing of the ritual. Socialize out-of-game.

Breakfast

Derole and Debrief

Get out-of-character and process with fellow players.

Farewells & Departure

Pack up, exchange contact info, say farewells, and head off site.

Site cleanup

Staff and volunteers clean up site and perform site closing procedures.