The Schedule

Applications open Sept 20, 2025

Prospective players fill out an application to play the game.

Applications closed Oct 20, 2025

Waitlist applications still open; will be open indefinitely

Safety & casting distance check Oct 21

A list of applicants will be emailed to all prospective players, with instructions to note if they have a safety concern regarding another player, or if they have strong preferences around casting distance:

• Cannot be at the same event as a particular player

• Would prefer to be cast with minimal connections to a particular player's character

• Would like more connections with a particular player's character

Safety & casting distance check closed

Applicants can continue to respond to the safety & casting distance check, but it may be too late for their preferences to be taken into account after this date.

Preliminary casting Nov 20, 2025

Applicants are notified if they have been accepted as a player or if they are on the waitlist. Characters are assigned, cast list is sent out to players. 1st installment of $150 due (or 1/3 of subsidized ticket price).

Second installment due

Second ticket installment of $150 is due (or 1/3 of the subsidized ticket price).

Final installment due

$185 remainder of ticket installment due (or the remainder of subsidized ticket price).

Full character sheets sent

Full character sheets will be sent as soon as they are finalized. This may be as early as May 2026 or as late as August 2026. Updates on dates and progress will be sent out as they become more clear. 

Remote NPC casting Oct 20, 2026

Deadline for casting remote NPCs. If players have not submitted their own casting for their characters' remote NPCs by this point, the roles will be filled by staff-assigned NPCs. 

Arrival and check-in

Arrive on site to check in and unload belongings. Any early arrivals may check in at the staff Bunkhouse attached to the Castle. Castle does not open until 4pm.

Welcome

Brief welcome and introductions of staff. Head to dinner as a group.

Dinner

In the Geneva Hall cafeteria.

• .Will consist of a Protein, Veggie, Potatoes, Salad Bar, Soup (Soup is Seasonal) homemade dessert, coffee, iced tea, lemonade and water. 

• Dietary restrictions and allergies accommodated to the best of the venue's ability.

Introductions and Orientation

Introductions in the Great Hall. Orientation to site and schedule.

Safety, Calibration, and Mechanics Overview

In smaller groups, review the safety and calibration mechanics of the larp. 

Mechanics & Culture Workshops

In smaller groups, rotate between three workshops, one hour each: 

• Intimacy workshop: Cultivate awareness of your own boundaries and limits, practice communicating those limits, and negotiate intimate scenes. Learn and practice the Spiced Sensuality intimacy mechanic.

• Combat workshop: Cultivate awareness of your own boundaries and limits, practice communicating those limits, and negotiate aggressive scenes. Learn and practice the Dueling mechanic.

• Culture workshop: Explore the Arthurian setting and the cultural norms of your character's past life. Learn and practice the Remember When mechanic.

Site-wide noise curfew

The venue has a noise curfew at 11pm. Please respect the site's other guests on the grounds and keep your volume down outside the Castle after 11pm.

Great Hall social time

Optional social hour in the Great Hall. Alternatively, go to sleep. 

Quiet hours

Please go to sleep. If you choose to stay awake for longer, then keep it quiet so as not to disturb other players who are trying to rest.

Breakfast

Out-of-character, in the Geneva Hall cafeteria.

• Will consist of Eggs, Bacon or Sausage, Potatoes, Pancakes or Waffles, or a breakfast of Chef’s choice, Hot Cereal, Cold Cereal, Yogurt and topping, Hand Fruits, Coffee, Milk & Juice. Dietary restrictions and allergies accommodated.

• Note: Mealtimes in the cafeteria are assigned by the venue and cannot be changed by The Once and Future Court staff. The Castle has a kitchen open to player use if preferred.

Culture, Faction, and Relationship Workshops

Workshops to establish relationships and norms within character groups and cultures.

Lunch

Out-of-character, in the Geneva Hall cafeteria.

• Will consist of a Protein, Veggie, Potatoes, Salad Bar, Soup (Soup is Seasonal) homemade dessert, coffee, iced tea, lemonade and water. Dietary restrictions and allergies accommodated.

Begin roleplay – Modern characters

Modern characters arrive on site.

During this time, your past life as an Arthurian character is dormant. The Perspective, Modern Life, and Modern Connections sections of your character sheet are most relevant at this stage. 

Welcome and introductions

In-game introductions from Brocéliande Productions (Melora Grivas / Ganieda, Emrys Ambrose / Merlin, Branwen Prior / Pellas, and Vivienne / the Lady of the Lake).

Memory renewal ritual

The hosts conduct the opening ritual for the gathering. During the prompted meditation time, your character's Arthurian past life memories return in full.

Past lives collide

From this point on, your past life as an Arthurian character is awake, active, and at the forefront of your consciousness. 

You can play it as 95% Arthurian self, 5% modern self but still aware that you're in the modern era – or you can play it as 10% Arthurian/90% modern but with access to Arthurian memories – or 50/50, equal parts each – or fluctuating between the two – or any combination thereof.

Dinner

In-character at Geneva Cafeteria.

• Will consist of a Protein, Veggie, Potatoes, Salad Bar, Soup (Soup is Seasonal) homemade dessert, coffee, iced tea, lemonade and water. Dietary restrictions and allergies accommodated.

Dueling & Spiced Sensuality available

The Dueling Ring, Spiced Sensuality table, and fire pit are open for use.

Cauldron of Memory ritual

The Cauldron of Memory needs to be attuned and recharged to function properly. Optionally assist the Lady of the Lake, Vivienne, with a ritual to get it working again.

Dueling Ring closed, Cauldron & Cave open

The Dueling Ring is closed for the night.

The Cauldron of Memory and the Crystal Cave (or Chapel, TBD) are still open for use.

Game off

Roleplay ends for the night. Go to bed, or gather in the Great Hall for some out-of-game hangout time.

Breakfast

Out-of-character, in the Geneva Hall cafeteria.

• Will consist of Eggs, Bacon or Sausage, Potatoes, Pancakes or Waffles, or a breakfast of Chef’s choice, Hot Cereal, Cold Cereal, Yogurt and topping, Hand Fruits, Coffee, Milk & Juice. Dietary restrictions and allergies accommodated.

• Note: Mealtimes in the cafeteria are assigned by the venue and cannot be changed by The Once and Future Court staff. The Castle has a kitchen open to player use if preferred.

Announcements, check-in, calibration

Out-of-character check-in and calibration for the final day of roleplay.

Announcements and Past Incarnation Vault

Your hosts have (in-character) announcements to make, and the floor is then opened for any announcements from player characters.

Vivienne, Merlin, and Ganieda pass out any belongings that were placed in the Lake's storage by everyone's past incarnations. An opportunity to change into medieval clothing if desired (optional, if you brought a medieval-ish outfit). 

Processing and deliberation

The Cauldron of Memory, Crystal Cave, and Dueling Ring are open for use. 

Lunch

In character, in the Geneva Hall cafeteria.

• Will consist of a Protein, Veggie, Potatoes, Salad Bar, Soup (Soup is Seasonal) homemade dessert, coffee, iced tea, lemonade and water. Dietary restrictions and allergies accommodated.

Tea & Toasts

A formal afternoon tea in one of the sunrooms. A good time for toasts and speeches.

Ritual preparation

An opportunity for any final questions, deliberations, or changes.

Rite of renewal and parting

Characters are seated in a circle in the Great Hall. They will be invited to come up at a time and order of their choosing, to finalize their choice of Remembering or Forgetting. 

Game off

The larp ends with the closing of the ritual.

Derole and Debrief

Get out-of-character and process with fellow players.

Farewells & Departure

Pack up, exchange contact info, say farewells, and head off site.

Site cleanup

Staff and volunteers clean up site and perform site closing procedures. Everyone must be out of the castle before 7pm.